Have you ever assessed the efficiency of your business operations? Do your employees feel disengaged, struggle to communicate openly, and fail to meet deadlines? 

Those are just some of the numerous productivity problems small businesses face. To reduce them, you need to invest in business efficiency.

Here is how.

Outsource Time-Consuming Business Operations

Your small business struggles with a range of repetitive and time-consuming tasks. Outsourcing helps your team get more done faster. It also increases their satisfaction and productivity.  They can finally focus on the tasks that require creativity and critical thinking.

One such example is check issuing, which is time-consuming and error-prone. To keep the process simple and safe, you can resort to check writing and mailing services. Many FinTech companies even offer digital checking services to automate the process.

Automate Repetitive Tasks

Today, business automation is not a luxury. It is a necessity in the hypercompetitive market. With the rise of advanced AI technologies, business automation is now available to small companies with limited budgets.

By automating monotonous tasks, you can save your employees’ time. Now, you can automate a wide range of business processes. Some of them are bookkeeping, accounting, human resources, social media management, client reporting, etc.

While it may be pricier to implement automated business solutions, in the beginning, this is an invaluable investment in the long run. Over time, automation will increase business efficiency, boost employee morale, and help you reduce costs.

Reduce Interruptions

Your employees struggle with multiple interruptions in the workplace, including:

  • Email notifications
  • Chat apps
  • App notifications
  • Coworkers stopping by
  • Meetings and virtual meetings
  • Social networks
  • Daily news sites

According to research studies, an average worker is interrupted somewhere between four to twelve times every hour. In other words, that is one interruption every 15 minutes. Therefore, to increase business efficiency, you need to eliminate major interruptions. 

For starters, do not count on your employees’ self-discipline when it comes to using non-work resources. Consider installing site-blocking platforms to prevent employees waste time on social media gambling platforms, or meme sites.

Also, focus on boosting communication efficiency. Invest in project management tools to help employees assign tasks, share thoughts, and check their deadlines faster. Project management is far easier with these tools since they replace annoying back-and-forth email messages. Employees can collaborate in real-time and stay on top of their data.

Finally, discourage ‘got a minute’ meetups. These meetings can harm employees’ performance and distract them from their tasks. Instead, try to schedule brief daily meetings and set a strict time frame. Choose the topic that needs to be discussed and stick to it. 

Promote Open Communication

Transparent and honest communication is the best way to boost business efficiency. As a business manager, you cannot be everywhere at once. Your employees can help you here. They can identify the problems that need to be resolved and the processes that could be streamlined. That is why you need to encourage their feedback.

For starters, promote the culture of open communication. Make sure your employees understand that you listen to them. That is how you will make them feel comfortable voicing their concerns, giving honest feedback, and sharing innovative ideas.

To encourage openness and transparency, introduce an open-door policy. Motivate employees to talk to you about any ideas they have or problems they face. That way, staff members will trust you more and feel free to talk at any time about any topic.

Encourage Single-Tasking

Most of your employees believe that multitasking is the key to greater workplace efficiency. They have 15 tabs open on their laptops. They write daily reports while talking to clients. However, just because they are working hard on multiple projects does not mean they are being more productive. 

Multitasking often compromises workplace productivity. Employees cannot focus on a single task, which often results in costly mistakes.  

That is why your company should make a shift to single-tasking. Simply put, no one can move on to the next project until they complete the current one. That is how you increase employees’ concentration and help them get more done faster.

Over to You

Business efficiency is a crucial aspect of your small business. However, when striving for greater efficiency, do not let it overshadow your long-term business goals. It should go hand in hand with employee productivity and your business growth. And, these tips may serve as your solid starting point. 

How do you increase small business efficiency? We are listening!

Posted by Elaine Bennett

Elaine Bennett is an Australian-based digital marketing specialist focused on helping startups and small businesses grow. She writes hands-on articles about business and marketing, as it allows her to reach even more people and help them on their business journey.